Outlive- The Himalayan Trail Run – 4 stages -4 -days – 1850m to 3650m-105km

All participants must read, understand and obey the “OFFICIAL RULES AND REGULATIONS”, which can be found below.

The organizers, sponsors, volunteers and event personnel are not responsible for any injury or damage that may occur during the event, cancellations, delays or re-routing due to environmental concerns. Each participant will be required to sign a waiver upon registration declaring that they take full responsibility for risk of injury, to themselves or their equipment, and any lost or stolen items.

Categories  OUTLIVE’ offers the following categories. ELITE (entries accepted eligible ONLY FOR THE FULL RACE) b. ADVENTURE (entries eligible only for the first two days of the race, running full stages) c. INTRO (entries eligible only for the first two days of the race and running 10KMS each day for the first two days) d. CORPORATE TEAMS (The only team entry. Eligible for the FIRST TWO DAYS and running 10kms each day) e. TREKKERS (The non-race category. Eligible to enjoy the run/race as a trek and avail all the benefits except for awards) f. STUDENTS (RACE CATEGORY ONLY. Any student from 16 years to 21 years of age is eligible for entry upon validation of proof)Categories where there are fewer than five (5) registered may be combined with another category at the organizer’s discretion. All ages are calculated as of the END OF THE CALENDAR YEAR in which the race takes place.

Luggage At Sign-On, each participant will receive a duffel bag with their start number. This bag should also be used to store clothing and personal belongings for the duration of the race. Each participant must drop-off his/her bag at the transportation truck on the morning of each stage (location and time will be announced). The bags will be transported to the next stage location where they can be picked up on arrival at the day’s finish. We can only transport one bag for each participant and will not accept any additional items. When you arrive at Chindi (May 31st, 2019) we ask that you transfer the contents from your travelling bag into the bag that is provided by the organizers. The remaining items such as suitcases etc. will then be transported directly to the finish (Janjehli or Tirthan Valley) and can be picked up at the end of the race. The Organizers will not be responsible for any lost or stolen items.

Accommodations Registration includes hotel room and tent accommodation during the race. Tent accommodation is on twin sharing unless you purchase an additional tent package. Tents are approximately 7’ x 7’ of floor space. May 31st, 2019             Chindi is a small Hamlet which offers only about 4 hotels and a Dak Bungalow (Rest House). These all are reserved for the race, implying that all participants will be staying in different places, however, the Race orientation and the start will take place at one venue. (Shower and Hot Water Available)June 1st, 2019              Our first stage brings us to the mountain top at Shikari Devi. Where the temple complex and the sole rest house shall be used as the race headquarters and the first outdoor camp shall accommodate all runners and officials. (Limited Water for freshening up and Dry pit Toilets)

June 2nd, 2019.               Stage two finishes in Janjehli, which like Chindi is again a small village with a few hotels and a trekkers hut. These shall accommodate all runners and officials and a camp would also be set up for accommodation and dining. The rooms are only available on first cum first serve basis.

June 3rd, 2019              The third stage finishes in Gadah Gushaini, one of another beautiful campsite of the race. The rest house and a couple of Bed and Breakfast shall be used as the race headquarters. (Limited Water for freshening up and Dry pit Toilets). For the corporate and other runners participating in the two-day race, a drop off is available till Chail Chowk, from where there are connecting buses towards Delhi and Chandigarh (Please book seats in advance).

June 4th, 2019          The race finishes on the top of Jalori pass. All runners and officials will board the race shuttles from there and travel another 35 km towards Tirthan Valley, where we shall attend the after party and the award function.

Those runners staying back please mention if they require accommodation for this day (which is included in the registration fees). Also mention if you require a drop off to AUT  on June 4th, from where one can get a connection back to your destination.

We are generally able to accommodate all participants with access to showers. However, there will be limited use.

Running Computer, Altimeter and GPS

The OUTLIVE is a race where participants will follow a preset route with the help of course markings and maps. For this reason, we recommend that every runner carry an altimeter and running computer unit to assist with route finding in case you lose the markings. Please note that we use a variety of methods for calculating distance and elevation gain, and route book measurements may not match your personal measurements. Data may vary due to differences in personal calibrations and measurement methods.

Due to the possibility of last-minute route changes, we do not provide GPS data in advance. Participants should not expect to rely on any published or publicly available GPS data.

Catering

Included in the race package, each participant will receive breakfast and an evening meal at each stage location. The organizers will also provide electrolyte drinks, water, energy foods and fruit at each checkpoint. The checkpoints are not food supply points. It is recommended that if you require more food/drink during the day that you make the necessary arrangements in advance by storing it in your day pack.

The meals served are nutritious and tasty, prepared by our service crew which has years of experience of catering in the outdoors. It’s usually eggs and Indian bread in the morning with Juice, Tea/Coffee and a cereal (cornflakes, porridge, oats). Lunch during the run is packed (Sandwich, Boiled eggs/potatoes, Veg rolls etc) and can be collected from a designated aid station during the course of the run. The other aid stations usually serve liquids only in addition to only fruits and your hydration pack for the day. The dinner includes non-vegetarian as well with Indian bread, Lentil, Vegetables, Pasta, Rice and Salads. There is a barbecue every day for a limited time serving you snacks around the bonfire.

WARNING: Do not bring food into tents in the tent camps – it may attract wildlife. We will provide a storage area if you need to store food overnight.

Massage service / Physiotherapist

The Outlive camp area offers therapy and massage service on site to soothe your aching muscles. Massage and  therapy services are offered as an add-on, on a “pay-as-you-go” basis.

Health & Travel Insurance

Participants must be in good health and be experienced, well-trained runners. All participants are responsible for their own health and travel insurance. In the case that a search and rescue or medical evacuation is required, the participant is responsible for any expenses incurred. Ask your insurance provider to recommend a specialized travel insurance provider who can provide coverage. Your insurance should cover ambulance travel and should not exclude athletic competition.

BE AWARE

All runners should be aware that the trail passes through some very inaccessible and remote country that does not often allow for any outside access. In fact, on all stages, there is not even a 4WD track that comes close to the trail at any point – meaning that if you have an accident you are a long way from help.

Runners need to be self-sufficient and be able to handle yourself in a remote landscape and if an accident occurs (such as a badly rolled ankle for example), you must be able to look after yourself and each other and work independently to make your own way to the next checkpoint/water point.

There is minimal mobile phone reception along the trail and if you do truly need emergency assistance then we encourage you to follow these basic steps:

Alert other runners/walkers that you need help. Take specific note of your location and the name of the injured.

Ask someone to remain with you whilst others continue on for help. If remaining in place, ensure you have sufficient clothing, food and water to remain outside for up to 24hrs.

The travelling party should make their way to either the nearest water point/checkpoint (this may be back along the way you came), or to the nearest patch of phone reception, which is often on a very high point or ridgeline.

Call the Race Director Dhananjay (+91-98057-96495, +91-89883-80393, +91-70184-27102) or Race Secretary Sheetal (+91-98052-01236) for assistance – please advise them of the name (or race number) of the injured person, the exact location and their condition. (These phone numbers are provided in your race docket)

Instructions will be given as to what to do – but may include calling an ambulance for emergency rescue and also pack animals/porters (at the patients’ expense), if any forward progression is not possible e.g. broken leg

We will have a sweep runner with a 2-way radio going along behind the last runner on all stages to assist if required.

We do not wish to scare you and we hope no major accidents to occur but we want you to be aware of the risks and to be prepared in case something does happen.

OFFICIAL RULES AND REGULATIONS

Solo Participants (Men and Women across all Race categories, including the two day 10K run)All solo participants of ‘OUTLIVE’ must check in at the start, at all checkpoints, and at the finish. If this does not occur, the participant will not be considered in the daily results. Runners must start every stage to maintain an official ranking in their category. Runners who become unclassified may not compete for individual stage or overall results but may continue to start each stage as they wish and have stage times recorded in the unclassified results.

Bib Numbers and Race PassesBib numbers must be pinned to the front of the body between the chest and the waist.

Start The start call-up begins 20 minutes before the starting time specifically to each stage. The daily briefing for all participants begins 15 minutes prior to the start time. Note that there is also a daily course briefing each evening, going over the next day’s stage. The start will remain open up to 5 minutes after the start time listed for each day. Runners starting up to 5 minutes after the designated start time, will be measured according to the official start time. Runners who start later than 5 minutes after the official start time will not be considered in the overall results.

Checkpoints during each stage there will be one to three mandatory checkpoints where runners, must report into the Check Point. Runners who do not pass one of the checkpoints (for example because they have lost their way), will receive a time penalty of 60 minutes for each checkpoint missed. The jury reserves the right to impose a higher or lower time penalty in special cases. FOR CORPORATE TEAMS – Participants will be recorded together at the checkpoints in the order of arrival. Should one participant arrive prior to their teammate, he/she must wait at the end of the line until his/her partner arrives, within the allowable time limit of two minutes. Otherwise, the 60 minute time penalty will be assessed.

Finish At the finish of each stage, the participants must arrive and check in with the Timing Team. The official finish time of the stage is recorded here. Runners who arrive at the finish after the finish time limit due to exhaustion, repairs, injury, etc., but who are still on foot under their own power will receive the maximum racing time (from official starting time to finish-time) plus 60 minutes. They are eligible to continue racing the following day. Runners who can prove a severe defect or injury and arrive at the finish (with help) will receive the maximum racing time (from official starting time to finish-time) plus 120 minutes and can continue to race the following day. Each participant must run or walk the entire distance of every stage to qualify for a Finisher T-shirt.

Withdrawal from a StageParticipants who cannot continue the race must inform the organizers of their decision by contacting one of the below-mentioned event personnel. Failure to inform the organization may cause a search and rescue action. The cost of this action will be charged to the participant. In the event you need to withdraw from the race you must contact one of the following immediately:

Personnel at one of the Check Points

The Start Line or Finish Line

Race Office

Call the emergency number in your route book

If you withdraw from the race, the organizers will ensure that you are transported to the closest town (only after Stage 2 – end at Janjehli, to transport to Chail Chowk) {If you are injured during the first stage and need to be transported then you will be evacuated to Chindi), and you are then responsible for your own transportation back to  your destination.

Environmental Pledge Each participant must commit him/herself to protect the environment and not to leave any garbage along the route. Purposely littering the route or causing harm to the environment can be cause for elimination from the race. Littering of any kind is prohibited. This includes Gel and Energy Bar/Chocolate wrappers and applies to the race course, as well as camps and staging locations. Washing clothing in rivers, streams and lakes is prohibited. Every participant who is caught disregarding the environmental rules above will be penalized with a two (2) hour time penalty at first offence and disqualification at second offence.

Safety Rules These rules primarily serve to assure the runners’ safety. Violating these rules can also lead to subsequent time penalty disqualification from the race. Slower participants are required to make way for faster runners. Faster runners must give slower runners a reasonable opportunity to pull off the trail before passing. Course Hazards are often not marked. Run in control and be prepared for possible course hazards. Short-cutting of trails is prohibited. You must stay on the primary trail tread of the marked routes at all times, as described in the map book. In the case of major environmental concerns (fire, wildlife, etc.) the organizers have/reserve the right to cancel, delay or reroute the race. Participants will not be reimbursed in an environmental situation that is out of their (The organizers)control. In case of cancellation of a race leg, participants will be brought to the next stage location. The Organizers provide a certain amount of ‘duty of care’ over all competitors, volunteers and stakeholders in the ‘OUTLIVE’ Stage Race. We will ensure that the race is run as it is described, with water where it is described, support where it is described and assistance where it is described in the event program.We have our own risk management plans, emergency plans and procedures to follow if an incident happens and are in continual correspondence with the necessary authorities in Himachal Pradesh (District Collector Mandi, Village Panchayats, Forest, Police etc)BUT it is also up to the participants – including runners, spectators, volunteers, – to use common sense and take care of yourselves and each other whilst at the event. Event participants also have a duty of care over themselves to ensure, for example, they have enough water with them to get to the next checkpoint, to dress appropriately for the conditions, to handle yourselves correctly if you are hot, to care for your feet and ankles so they can handle the terrain…. etc.

Whilst the organizers will provide support and assistance (and evacuation) where needed, it is also up to the participants to ensure you prepare yourself and can handle the conditions of the event.

Medical/Rescue
Our dedicated and professional medical team (2 doctors and a physiotherapist) is available throughout the week to keep you healthy and happy as you run through the course of the race. Here is how to get medical assistance:
1. On the trail at a checkpoint: Ask the checkpoint staff for medical help. The checkpoint staff will know how to contact a medic.
2. On the trail, not at a checkpoint: If you are sick or injured and not able to make it to a checkpoint, relay a message with runners passing that you require medical assistance to the nearest checkpoint. If it is urgent, you may need to send someone back to the nearest checkpoint. You can also try the emergency cell phone number if you are in cell range.
3. At the finish: The medical team will be stationed at the finish. Ask at the finish line food tent if you need help finding medical support.
4. If you can’t locate a medic, check with a crew member.

If you wish to discuss the safety of the event and our plans and procedures then please contact us at any time via [email protected]

  1. Protest and JuryEach participant can file protest against other participants for disregarding the rules or against decisions of the race director. Protests can be filed in the Race Office up to one hour after the finish time limit. Witnesses should be named. A jury of three members appointed by the Event Director will debate the protest and render a decision prior to the start of the next stage. The protest fee is 3000 INR. This fee will not be reimbursed.
  2. LiabilityEach participant is responsible for his/her own safety and security. The organizers, sponsors and event personnel are in no way liable for injury or damage incurred to the participants. A stipulation to participation in the event is that the runner agrees to take responsibility for risks against his/her person and his/her belongings when participating in the race, and give up any right to claim from persons, institutions, or organizations running or having run the ‘OUTLIVE’ Trail Run.

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